records management policy and procedures manual

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1.2 The Registry office keeps all the records developed and/or received by the Municipality. § … The Department of the Navy Records Management Program establishes policies and procedures for life-cycle management (creation, maintenance, use and disposition) of DON records. By storing information, we are able to: 1. PROCEDURAL DETAILS . Table of Contents Objectives 1 Who This Procedure Applies To 1 Procedure 1 1. We place high value on our company’s records. Archives and Records Management Program Policies and Procedures Manual Prepared by the Archives and Records Management Office Seattle, Washington June 20, 2013 Administrative Revision May 10, 2017 This manual revises the manual dated February 19, 2009 Approved by: The Rt. 03-20-2014 5 City of Sebastian Records Management Policies and Procedures Policy 1: Appointment of Records Management Liaison Officer The City shall appoint a Records Management Liaison Officer (RMLO) in accordance with Make better decisions 2. Support our day-to-day operations 3. ``202 � +�0p��s/�z�\���X��EnG��Ɵ�6tj��(h�M�\�"r�S�� ��!5Ne�=��'$I3L ��,����)��'ݡ#�JH�_L����C��M3^�� �� ���[�S�UB"b�O���R��S� �,˹� GG���A�h`P��`�L2`��Hj����JXM"9��A������Ip`20��d0j2�s�r�0�O�� �{(�fq��4� According to the ISO 15489-1:2001, records management involves tasks like setting policies and standards, assigning responsibilities and authorities, establishing procedures and guidelines, providing access to management and use of records, and integrating records … This policy should be tailored by the party responsible for the custodianship of an agency’s or department’s electronic records to the agency’s specific electronic records management practices wherever applicable and should provide as much detail as possible. This will The Manual sets out the seven (7) key performance requirements and indicators for records 156 0 obj <>stream 3. of . AXC ATTACH 5. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. The University of Iowa is required by law to develop internal rules for the economical, efficient, and systematic management of its records. Records Management. Business processes must ensure the maintenance of reliable information and records. statutes, regulations, NARA-issued guidance, and Departmental records management policies. 2.3 Records and information management is a designed component of all systems and service environments where high risk and/or high value business is undertaken. INTRODUCTION 1. The operational management of … Computer Equipment. This manual will contain the materials that employees will refer to often throughout their employment. 2. of . This Directive also authorizes the issuance of a Records and Information Management Manual (Records Manual), for Principal Office Records Liaison Officers (RLOs) and a Records Management Handbook for all employees which Accordingly, the University has established the following Records Management Policy and Records Management Program and Retention Schedule to maintain, protect, and retain or dispose of records in accordance with legal, historical, and reference needs. Work Health and Safety Resource Manual Page . The policy is usually supported by procedures dealing with day-to-day records management operations and by disposal schedules. endstream endobj startxref Records Management – The planning, controlling, directing, organizing, training, promoting, and other managerial activities involved with respect to records creation, records maintenance and use, and records disposition in order to achieve adequate and proper documentation of the policies and transactions of the federal government and effective and economical management of agency operations (44 U.S.C. It should be complete and concise and the employee should acknowledge receipt of the manual. ii Revision History ... including policy and procedure development, and security implementation . The Department of Health and Human Services, in conjunction with the community services sector and the Public Records Office of Victoria have produced a range of records management fact sheets and guides for funded agencies. This procedure applies directly to policy 6701, Records Management. d 4. A well maintained records management system supports the delivery of quality client-centred services. Purpose. Records Management . BAN. The Procedures Manual shall serve as a standard agreement between the Owner and all self-managed and or third party management. Writing while doing is a great way to ensure you capture all the steps, so involve your employees and write policy and procedures as you're working on a particular activity. The Office of Records Management Policy and the records officers in the Department of Justice bureaus provide regular training to agency personnel on their records management responsibilities, as well as briefings for senior officials and political appointees on the importance of appropriately managing records under their immediate control. %%EOF CIM. retention, and destruction of SBA official records. Evaluate our operations and employee productivity over time 7. 03-20-2014 2. Complaints Management Policy. This policy incorporates two additional forms, the This Records Management Manual provides university offices with procedures based on best practices for the management of university records. Acrobat Distiller 7.0.5 (Windows) Managing Current Records: A Procedures Manual Managing Public Sector Records A Study Programme MPSR Project Personnel Project Director General Editor Managing Editor Project Steering Group Educational Advisers Project Managers Production Team Donors Managing Current Records: A Procedures Manual Prepared by the staff of the International Records Management Trust. 2. 3.2.1 The National Policy on Records Management provides for guidance on the procedures, practices and regulations on the management of records. A Records Management Manual supports this policy and provides a single reference source for detailed instructions, procedures and guidance on the management of specific types of records and use of the EDRMS. It offers best practice recommendations for managing institutional information and will assist users in identifying materials that may have enduring value and should be preserved in the archives. The IRM team oversees the management of the corporate record for the University as outlined in the Public Records Act (PRA). records management policy is implemented in their individual areas of responsibility. Policies & Procedures Manual . Document and Records Management Procedure is to ensure that documents and records are appropriately created, captured, accessed, managed and stored in a manner that reflects business, corporate and regulatory compliance requirements. the Internet Usage Policy. The Records Management Program shall consist of this Policy, the related Procedures Manual, the Records Retention Schedule and the people, committees and systems that are designated and defined in the Procedures Manual. The correct management of information and records as defined by these procedures and related policy. u;��7�^y�#��t�i�$�����=@��ʾ�g� 0 e�� Consider such factors as: 1. Who will be responsible (by position, rather than named employee) for General Circulars (“GC”) GC No. It shall also contain the functions, organizational chart of the records, policies and standard operating procedures of all records management activities. The Procedures Manual shall serve as a standard agreement between the Owner and all self-managed and or third party management. This comprehensive manual demonstrates best practices for the management of patient information and is completely cross-referenced to the latest TJC and NIAHO standards! These policies define what information your organization must keep as a record, the procedures for managing those records, their retention periods, and procedures for ensuring their secure destruction. Directives Cancelled. POL005 – Records Management Policy and Procedures V7.1 be in place in any location where confidential information is received, held or communicated, especially information of a sensitive nature. The policies, rules and regulations embodied in the RMM were all based from the pertinent Rec. The purpose of the WHS Records Management Procedure is to provide a framework to ensure full and accurate records are created, captured and managed for all CDU WHS related activities, in Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, presenting workshops, monitoring the disposal of non-permanent records, and assisting with the transfer of permanent records to the Archives. Learn from past mistakes 5. 2007-09-04T16:31:43-04:00 value. Accessibility, Indexing, and Storage. The Policy and Outreach Program champions the critical importance … It offers best practice recommendations for managing institutional information and will assist users in identifying materials that may have enduring value and should be preserved in the archives. Policy statement 1.1 Records management program 1.1.1. This will enable NSW State Archives to achieve information accessibility, business enhancement and improvement. ORGANIZATION OF DIGITAL RECORDS. CPE ATTACH 1. %PDF-1.5 %���� Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, presenting workshops, monitoring the disposal of non-permanent records… Scope The Policy requires that the Records Management Program be applied consistently across United Prioritise Security and Privacy. 2007-11-02T12:20:14-04:00 Overview of the Enhancements and Revisions to the Third Edition of the Records Management and Documentation Manual (RM&DM) The newly revised edition of the RM&DM and the appendix represent the culmination of many months of fine tuning based on input, feedback and edits received from LME-MCOs, providers, and subject matter experts in the Division of Medical Assistance and in the Division … Records Management Program SEC 00 N 41 2 TION O. 8.1 All information and records management practices in the University are to be in accordance with these procedures and related policy. recordkeeping are outlined in detail at Appendix D of the policy. Records and Information Management Procedures. RECORDS MANAGEMENT POLICIES AND PROCEDURES MANUAL 2014. Where a number appears at the bottom of an amended page (e.g. 13(29/01/13) - amendment number, … The Government of Jamaica (GoJ) Records and Information Management (RIM) Policy is an output of the . UBC’s Records Management Policy, Records Retention Schedules, and the Records Management Manual and any procedures contained within will conform to relevant Provincial and Federal legislation. The Department of the Navy (DON) Records Management (RM) Program establishes policies and procedures for life cycle management (creation, maintenance, use, and disposition) of DON records. Acrobat PDFMaker 7.0.7 for Word Gregory H. Rickel Bishop of Olympia President, Diocese of Olympia, Inc. B. The foundation of our records management program is the implementation of the Records Retention Schedule that will facilitate effective recordkeeping and result in more efficient space planning. Web content management policy (CC123/2013 dated 25/09/2013) 4. 3. All records, regardless of format, need to be organized in order to be useful. Develop plans to improve and grow the company CPC 0211. The Recorded Information Management Manual (in revision) details standards, processes and procedures that can support IM and ministry adherence to the requirements detailed in the Managing Government Information Policy. The Manual sets out the seven (7) key performance requirements and indicators for records INTRODUCTION 1.1 Purpose The purpose of the Records Management Policy is to provide a framework which ensures that full and accurate records of all activities and decisions of the University are created, managed and retained or disposed of appropriately, and in accordance with relevant legislation. Preserve and defend our company’s legality 6. h�b```f`` This manual implements the policy set forth in reference (a) and provides guidelines and procedures for the proper administration Health Records and Information Manual Index. Introduction to Records Management – Overview of Florida Statutes and Florida Administrative Code Provisions. Records Management Policies and Procedures can be amended based on recommendations from Chapter staff, officials, and Chapter membership; or external influences such as changes in applicable Navajo Nation Laws, economy, and governmental structure; or through recommendations from consultants, audits or other reviews, which might cause a need for amendment to this policy. Records Management Manual Department of Information Technology Records Management/Document Management System September 2008 . Title: Records Management Policy Policy Owner: University Archivist, Records Management Applies to: Faculty, Staff, Others Campus Applicability: All Effective Date: March 11, 2009 For More Information, Contact University Archivist, Records Management Contact Information: (860) 486-4507 Official Website: Background and Purpose of the Policy The University of Connecticut is an agency of … It states ONC BOCES records management policy as a guide and reference for direction in the administration of the organization’s records. Records that are not created and / or stored in an approved business system must be stored in the corporate records management system, ECM. This policy shall apply to records in all formats including electronic records. Information Management Policy State Records Act 2000 (WA) Freedom of Information Act 1992 (WA) 2. comply with the records management policy and standards. Scope and intended audience Procedures For The Issuance And Use Of TSA Shield (Welfare) Cards. It is the responsibility of all staff and student leadership to ensure that they keep appropriate records (as defined by the NWU file plan) of their work at the NWU and manage those records in keeping with 4.6 Personal Information Personal data is defined as Information relating to an identified or identifiable natural person (‘data Records Management Policy Manual which is issued in terms of Section 13(4) of the National Archives and Records Service Act (Act no.43 of 1996 as amended), and will be reviewed and amended as required in consultation with management and employees of Waterberg District Municipality. To outline the procedures for records management for the Agency. uuid:382332e6-02b4-4ffd-8707-5631162acb0d WHS Records Management Procedure – SEW35 10-18 Version: 1.0 Page 1 of 9 WHS Records Management Procedure INTRODUCTION 1. Work Health and Safety Resource Manual Page 16 of 16 This Records Management Procedures Manual supports the Department's Records Management Policy and is designed to provide a quick reference source to all the basic tools of good records management. RA to obtain the name of your Agency Records Coordinator. CMP. There could also be a reference to the existence of protocols for data sharing if applicable. 0BJECTIVES This policy is aimed at: 16. 3.2.1 The National Policy on Records Management provides for guidance on the procedures, practices and regulations on the management of records. 4. UDM Special Collections Archives and Records Program Records Policy and Procedures Manual 20. This manual will contain the materials that employees will refer to often throughout their employment. Web content management policy 3.2 Other policies that are closely related to the Records Management Policy are the Information Security Policy. INDEX. : The employee manual is the opportunity for management to clearly communicate with new staff members the policies and procedures of the organization. The task of completing a full manual can be overwhelming, so start by thinking about what you want to achieve, and complete your manual in real-time. Records Management Office The information presented in the Manual defines a quality system for records management that substantially complies with the requirements. DON Records Management Manual SECNAV M-5210.1, September 2019 - September 23, 2019. The manual is used to outline the correct This Records Management Procedures Manual supports the Department's Records Management Policy and is designed to provide a quick reference source to all the basic tools of good records management. Documented policy, business rules and procedures for high risk and/or high value business processes include responsibilities for the creation and management of records and information. This manual serves two purposes. endstream endobj 3128 0 obj <>/Encoding<>>>>> endobj 3095 0 obj <> endobj 155 0 obj <> endobj 156 0 obj <> endobj 157 0 obj <> endobj 158 0 obj <> endobj 159 0 obj <> endobj 160 0 obj <> endobj 161 0 obj <> endobj 162 0 obj <> endobj 163 0 obj <> endobj 164 0 obj <> endobj 165 0 obj <> endobj 166 0 obj <> endobj 167 0 obj <> endobj 168 0 obj <> endobj 169 0 obj <> endobj 170 0 obj <> endobj 171 0 obj <> endobj 172 0 obj <> endobj 173 0 obj <> endobj 174 0 obj <> endobj 175 0 obj <> endobj 176 0 obj <> endobj 177 0 obj <> endobj 178 0 obj <> endobj 179 0 obj <> endobj 180 0 obj <> endobj 181 0 obj <> endobj 182 0 obj <> endobj 183 0 obj <> endobj 184 0 obj <> endobj 120 0 obj <>/ProcSet[/PDF/Text]/Properties<>/ExtGState<>>>/Type/Page>> endobj 3107 0 obj <> endobj 121 0 obj <>stream List of Florida Statutes 119 & 257, Administrative Code, Helpful Records Management Information, and Records Retention Series Links. 1. May 2017. 1 Agency Records Coordinators should refer to Manual 210.7, State Records Management Manual for specific responsibilities, procedures and instructions. It is prepared in accordance with the national laws, regulations and Records & Information Management (RIM) Program . This policy is a must read for all BC government employees who have a significant IM role. h޼Vmo�8�+��Պ�[��� application/pdf 3 Facilitates the RMLS Team, ensuring on-going communication for City departments in regard to c) Standards Records Management related standards will help to inform and supplement legislation as a 1. 2 Page 1 LEGISLATION/POLICY SUPPORTED. RECORDS POLICY AND PROCEDURES MANUAL Computer User Charter. The Records Policy and Procedures Manual is a guide to Bentley’s mission and services. ���tmQ����C h�bbd```b``n�! ords and Information Management Programme which is a component of the Integrated Information and Communication Technologies ethos of the Public Sector Transformation and Modernisation Programme (PSTMP). H��W�n�F}���J���.�E����E�� �>$AAS+iS�TI*������M2i5AP>H$%���9\\�Z�IO�..�*N�r�Q���谓�xoTW*�`��y�ޅ��g��p. This Procedures Manual for Records Management was Reviewed, Approved and Authorized for Implementation at Southern Leyte State University-Main Campus, Sogod, Southern Leyte. Document and Records Management Procedure Template. Information Management Committee Providing leadership, direction and strategic advice on the planning and delivery of the Information Management Strategy, Roadmap and Action Plan in alignment with USCs Planning Framework. management program or records staff, please contact the Pennsylvania Historical Museum Commission at -StateRecordsMgmt@pa.gov. Establishing Records Management Procedures Based on the Records Survey, schools and divisions must establish appropriate records management procedures in accordance with the established University Records Schedule. The records management program is to consist of a planned, coordinated set of corporate policies, procedures and systems to manage the records of the department in compliance with State Records legislation and in accordance with the department’s own business needs. All current subscriptions will be honored. This includes but is not limited to email correspondence, word, excel and PowerPoint documents, video, audio, social media posts and telephone conversations (through recordings or file notes). Policy Number: OGC-4 Effective Date: July 1, 2014 Responsible Officer: General Counsel I. Personnel Concerned. 1.3 The registry policy serve as a guiding tool to all officials entrusted with the responsibility of creating correspondences within the institution. Your company may have separate policies for records retention, active files, unused files, emails, and several other areas of information management. Critical Incident management Policy. 2007-11-02T12:20:14-04:00 The manual is located on the DFAT intranet so that it is accessible by all 3111 0 obj <>/Outlines 150 0 R/Metadata 3108 0 R/AcroForm 3128 0 R/Pages 3095 0 R/OCProperties<>/OCGs[3112 0 R]>>/StructTreeRoot 155 0 R/Type/Catalog>> endobj 150 0 obj <> endobj 3108 0 obj <>stream The task of completing a full manual can be overwhelming, so start by thinking about what you want to achieve, and complete your manual in real-time. Information and Records Management (IRM) on records@canterbury.ac.nz. disposing of records. Promotion of Access to Information Policy. 0 January 2009 . Title: Records Management Policy Policy Owner: University Archivist, Records Management Applies to: Faculty, Staff, Others Campus Applicability: All Effective Date: March 11, 2009 For More Information, Contact University Archivist, Records Management Contact Information: (860) 486-4507 Official Website: Background and Purpose of the Policy The University of Connecticut is an … This policy shall apply to records in all formats including electronic records. Records Management Policies and Procedures, Rev. %PDF-1.6 %���� Rev. Forecast and prepare for the future 4. To this end, this manual of policy and procedures for records management has been developed. One of the first priorities for any business intent on getting its house … This collection of procedures provides Records Custodians the proper procedures for managing records, including paper, electronic, and film formats. Amendments. A contributing factor of a successful records management … Requirements For Coding GST On TSA Debit Card Transactions. IAOs will nominate a Local Records Officer to take the lead on records management issues in their department. Records Management Policy. As of August 16, 2019, we will no longer be selling or renewing individual subscriptions to our policy and procedure manuals. The Procedures Manual implementation and administration is the responsibility of the Vice President of Property Management for the asset. Records Management Policy 1 Records Management Policy 1 Preamble As a pre-eminent university in Africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the University espouses, the North-West University has adopted its first Records Management Policy on 22 November 2013. 18. Policies and procedures set the standard for a compliant records management system. �� D����@$S���ܭ`� r�XM:�d�S���pia��?A�z?��_u�� h/X%#���� � �G This is comprised of correspondence, minutes, agendas, departmental records, strategy, reporting, policy and … 121 0 obj <> endobj Under the authority of the Virginia Public Records Act, the Records Management section at the Library assists state and local government in ensuring that public records are maintained and available throughout their life cycle. Purpose. uuid:1c971c97-1aea-401c-a1a2-a9f7773f6036 At the center of your records management program are your records management policies. Work Health and Safety Resource Manual Page . ^�$(���36o-p\�a�Ќ�3�y{�Fx$�`1PI��@#"TTɑj�4�3�`�cQK�`�2X)�2�TXx�� �j>�"�HM�~��zQ7ɪ�:\����=��|�O�=w��+:�%܇v�uՁ0M��M�T��/}�W��`8i�i⺌N��4u�/��2�鏻ǿ�����\��%8�f̓si��~?����h���5rU3�������'�w�X���ir�^&7�}a��/+�˝֫����e;uUG,St0��L�PJW���r���vA�'8��E1oI��vuU?g=��I-e��X�w�Ų\�|�l�bq$��a�(�-���n�w���^�&��k\7}��u�,^�"� �qW,��e5_8�hҹ�_Ę�,�b�M�����K�g��E���b ^Zp5�~�X�f暲�� ��{���n^�])��GwA�_���-�4�=��h|}S��ƈ^?���#k��z�0j�E �@����Dlr�I�r�cs�2n9�R�\d�D�2 �ؠi� ��t.`9݅�{5� g\��\��K�A)ќ��q�N#�����9(�mt��k�5o�(��r ����,S0([,|�Pc�Fg@*"��P� ������`��uaîՠ�nz�����0�fv�o0��VM��Ŷý��&b�M�?���)4y��S���#����d�7�����N�n�N�wU/fg���\g �۳7�{Cͅ��m0Sa��� ������'2�8(��Pƣ��c�SD(B����n� �O �oйƢ.�����>b�~;�4v��;�Dg�����{�Q�/�"}��J˥kɭ����ˢz�"u�����7o0I>��G���3���pR��O�`����,I}�>{��W�OP���a��Zs����z���q���h���xs��heuY��v=,�� �ⰳak.����/�nj�nq9�Z��`G{��~x�{8����)���~&l���. IT SERVICES: RECORDS MANAGEMENT PROCEDURES MANUAL Page 3 SUMMARY OF THE OBJECTIVES FOR RECORDS MANAGEMENT PROCEDURES An ambitious college-wide project, initiated in Fall 2009 under the supervision of the Director of IT Services, has expanded and clarified policy and practice regarding indexing, filing, storing, and disposing of college records. 2 Records Management Policy 1. The County of Cape May, NJ . : The employee manual is the opportunity for management to clearly communicate with new staff members the policies and procedures of the organization. Document and Records Management Template. Bank Account Policy. endstream endobj 122 0 obj <> endobj 123 0 obj <> endobj 124 0 obj <>stream File cabinets, file folders, and folder labels are all tools to organize paper documents. 140 0 obj <>/Filter/FlateDecode/ID[<482083611C101F4894F0600FCE29891F>]/Index[121 36]/Info 120 0 R/Length 100/Prev 329918/Root 122 0 R/Size 157/Type/XRef/W[1 3 1]>>stream CPE 0810. The Records Policy and Procedures Manual is a guide to Bentley’s mission and services. Originator. Information Governance Steering Group (IGSG) - has responsibility for agreeing the records management policy and considering and 1/2001 – Establishment of the Central Preservation Library for … adopted accordingly. They should include the management of all records and media types, including email. All SBA employees involved in the creation, 3. The purpose of the Records Management Policy is to ensure that full and accurate records of all activities and decisions of NSW State Archives are created, managed and retained or disposed of appropriately, and in accordance with relevant legislation. The Procedures Manual implementation and administration is the responsibility of the Vice President of Property Management for the asset.

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