coa circular on disposal of records

december 10, 2020 6:23 am Published by Leave your thoughts

Under COA Circular No. 2/1963, Act No. 4. General Records Disposition Schedule (GRDS) 2.1. 89-296 dated 27 January 1989 and Executive Order No. %%EOF 1. Circular No. This set is an aggregation of individual records … certified Inventory Report to COA and Accounting Services. 4. • To provide a reliable basis of ensuring that government recovers a fair return from the disposal of its properties. Chart of Accounts COA Circular 2004-008, September 20, 2004 COA Circular 2013-002, January 30, 2013 COA Circular 2014-003, April 15, 2014 COA Circular 2015-007, October 22, 2015 5.Unified Accounts Code Structure (UACS) None UACS Compliant 6. 92-386, to wit: Disposal of Real Property and Improvements. the disposal of any records under this authorization, submit a written statement describing the records and showing when and where disposal occurred to the Office of 4.2.3 Unless otherwise authorized by this Commission, disposal of assets shall be subject to audit before the transaction is consummated, as required under COA Circular No. 0 The college shall observe the enclosed GRDS in determining the disposal of its valueless records. 86-264 provided for the exception to the applicability of the general guidelines on the divestment or disposal of assets of government-owned and/or controlled corporations, and their subsidiaries which states that: 89-296 January 2 7, 1989 — Guidelines on the Divestment or Disposal of property and Other Assets of NGAsand Instrumentalities PD 1445 — June 1, 1978 — Ordaining and Instituting Government Auditing Code of the Philippines. %PDF-1.5 %���� records/reports/decisions and other information in the possession and/or custody of COA, including furnishing of copies thereof to requesting parties 1.0 RATIONALE 1.1 The Constitution recognizes the right of the people to: (a) information on matters of public concern; (b) access to official records … 2017-003 dated October 25, 2017 specifically amended Section 197, Title VI of COA Circular No. GENERAL REQUIREMENTS ON DISPOSAL OF VALUELESS RECORDS Rule 3. [Date of commencement:12th June, 1962.] 14 R4 - 5 [Issue 3] CHAPTER 14 RECORDS DISPOSAL ACT [Date of assent:28th May, 1962.] Thus an agency must coordinate its programs to manage records COA Circular No. General Requirements. 3. disposal. 3.1. 1: Rules and Regulations Governing the Management of Public Records and Archives Administration NAP General Circular No. 19. 25/06/19 Dominguez orders PMO, PDIC to meet COA on speedy disposal of idle government assets. 86-257, if the selling/floor price in each case is P1 million or more. 5.45.3 DEFINITION OF TERMS 5.45.3.1 Property Card – it is an individual record of Property, Plant & Equipment that has its description, acquisition, transfer/disposal and other information about the asset. Disposal of Records (44 U.S.C. 33 0 obj <>/Filter/FlateDecode/ID[<411A65A28C873A71C3E19782DE814D35>]/Index[21 20]/Info 20 0 R/Length 70/Prev 19692/Root 22 0 R/Size 41/Type/XRef/W[1 2 1]>>stream 2 : Guidelines on the Disposal of Valueless Records in Government Agencies NAP General Circular No. The rule under Circular No. 5.0 Exceptions and Effectivity According to the life cycle concept, records go through three basic stages: creation (or receipt), maintenance and use, and disposition. Lists and schedules of records to be submitted to Archivist by head of each Government agency § 3303a. mode of disposal to the Audit Team for appropriate action thereon; and (d) Disposal to undertake Committee A enc Action Plan was adopted starting April, 2017. hޤS�j�@��yl��^t[A0�I���T�)?l�-�%#m�����ڲ�:��,�˙��(�CA�B��J C$J :R�]]�۽�ˬ���LP�o�1�5�E_�K�E�!%��m������Xn�v9#��~�3�܃`��`f��?r���9�d���]�+Lm!��ֻO�\o,�9�1>4�B�Y���M8�6��(�#2�hJ��. ��-�����/�-�SH��L�Cs3KT�M�������j��l��_�����R&Ve�Y(+�թ*ŝ,�����;� �~�U�A���($�S�[�`Xo'\e�?�4y���,h�]M�* A�i~��he�2t���Թ!���{?��ք�J�U�Yc�J���IK�8'�#T۠Znm����"J�"��e)�+ufD��L*|Н�|��IC��c�1���í�w���kߎ���f.�G�ƒW�E;��E!�Ck���S��rB� s��I�#��Q�. News & Views. 21 0 obj <> endobj 888 series of 1983, COA Circular No. 3.1.4 All NGAs shall submit to DBM and COA the list of all items reclassified pursuant to the FY 2016 GAM's P15,000 threshold, for purposes of ensuring data consistency among the agency records, the DBM's and the COA's electronic data systems. 1-86-NARA-NARA or 1-866-272-6272, State of the Archives and other Speeches & Writings, Digitization Services Products and Services. Examination by Archivist of lists and schedules of records lacking preservation value; disposal of records NO. The Official Website of Department of Budget and Management. Chapter 33) § 3301. - No government department, bureau, agency and instrumentality shall dispose of, destroy or authorize the disposal or destruction of any public records, which are in the custody or under its control except with the prior written authority of the executive director. 3.2. THE 2009 REVISED RULES OF PROCEDURE OF THE COMMISSION ON AUDIT. Commission on Audit (COA) Circular No. OVERVIEW The National Archives and Records Management Information Sytem (NARMIS) is a program that integrates systems of managing records, documents and archives of national government agencies. Books Maintained Regular Agency Book and National Government Book By Fund Cluster Divestment defined and scoped. To dispose all unserviceable, obsolete, no longer needed materials, 32 of 1965, Act No. Chapter 33) (44 U.S.C. H�lTMo�0��W�(�j���zJS�˰,@㞆�Dq=�V���)*iR��D�=�O�/o7���u3�l���V֔��W:5JWP�V��Y 3: Guidelines on the Establishment and Use of the General Records Disposition Schedule (GRDS) • To attain more realistic valuations of property under disposal based on the actual state or conditions of properties being disposed of. Commission on Audit Circular No. 1-97, dated May 17, … Pursuant to Section 6 of Article IX-A of the 1987 Constitution, and by virtue of the powers vested in it by existing laws, the Commission on Audit hereby promulgates the following rules governing pleadings and practice before it. COA Circular No. Records Disposal CAP. 2013-1 dated 6 August 2013. ... COA-DBM-DOF Joint Circular No. 425 January 28, 2992—Manual on the Disposal of Government Property COA Circular No. All three stages of the records life cycle are interrelated. NAP General Circular No. - Real estate and their improvements by the local government units may be Section 1. 14-2016 ALL PRESIDING JUDGES AND CLERKS OF COURT OF THE FIRST AND SECOND LEVEL COURTS PROPOSED A.M. NO. 86-257, a proposed contract for the disposal of capital assets shall be submitted for examination and review of the head of the auditing unit concerned before the same is signed by the contracting government official. 1-97, dated January 2, 1997, precluded the maximum utilization of the scarce government resources. 86-264 October 16, 1986 General guidelines on the divestment or disposal of assets of Government-Owned and/or Controlled Corporations, and their subsidiaries. 89-296 issued by the Commission on Audit (COA Circular) on January 27, 1989, requiring a public auction is not the only rule. 78-87 dated September 6, 1978 re “attendance of the auditor or his duly authorized representative ” at the opening of bids,” shall be … RULE I INTRODUCTORY PROVISIONS. The property officer the submitted and Inventory Inspection Report of Unserviceable Property (IIRUP) to the COA office for appropriate action. 82-177 March 4, 1982 Prohibition against advance payment on government contracts 2.2. Details 1 General Journal 1 This journal shall be maintained in the Accounting Division/Unit by fund cluster. The college shall not dispose of the valueless records earlier than the period indicated for each records series. Title: Microsoft Word - manual Property disposal.doc Author: WindowsVISTA Created Date: 20080923015728Z Remit to the BTr all trust receipt collections pursuant to Executive Order No. series of 2011, and in relation to Executive Order No. However, records may be retained for longer Disposition is an integral part of records management and is the third and final stage of the life cycle of records. Action Plan Target Implementation Date h�b```f``R����������810D0J1��Y@���� Hs17Xd�-�q����J��F� ���}@��;!j�E |FA� @s USA.gov, The U.S. National Archives and Records Administration 3.2 Clarification relative to the accounts reclassification shall be referred to COA for resolution. Commission on Audit Circular No. An Act of Parliament to provide for the disposal of records in the custody of the High Court or of the Registrar-General [Act No. Disposal class is the term used in this guide for the set of records to which a disposal decision applies. 388 and Joint COA-DBM-DOF Circular No. For your comments or suggestions about this website, please send e-mail to coaweb@coa.gov.ph Maintained by Information Systems Administration and Support Services (ISAdSS), Information Technology Office 2. 89-296 is not applicable if it falls within the exception. • To promote facility in the computation of appraised values. Ensure that only records with a Disposal Schedule are destroyed after the completion of its period for storage. NARMIS is composed of Archives and Records Management Information System (ARMIS) and Agency Records Inventory System (AgRIS); systems that contribute to a rationalized approach to document … National Budget Circular No. Joint COA-DBM-DOF Circular No. Disposal of Public Records. OCA CIRCULAR NO. 12 of 1962, L.N. endstream endobj 25 0 obj <>stream 2. :�۲z~7iK]�w��5����lkl�aM�=�}��~��*�I��p�Y��J�Jc���6-�1�-3՝!̡�m]4��^�Dz��]�۳����F�ǍNE�����!%˞~ZꟷO� �O��Wv�-d�0��R��D�/N�O��&�������C�I)�8[HE� ���C��P�O������6u�c��]M/��e�T��$>2P���0m��&��P��9�����o�S/�'�7�ϟט7|_����冕�2���o�N�� �L_zH�~*�["�~0 �mn� 5.45.3.2 Stock Card - A form that records the status and availability of A disposal schedule is a set of rules identifying classes of records and specifying their retention periods and what should happen to them at the end of that period. The PMO chief cited a COA memo issued in November 2017, which states that “COA Circular No. COA ROLE DURING DISPOSAL: - In all modes or instances of disposal of government property or assets as hereinabove contemplated, the proceedings shall be undertaken by the appropriate authority in the presence of the Auditor or other COA representative who shall act as an intelligent, responsive and articulate witness thereto. 309 dated 8 March 1996 this set of guidelines in the disposal of government property is hereby prescribed OBJECTIVES B. c. 2. 89-296 does not apply to foreclosed assets held by PMO and sold in the ordinary course of business” and “the assets/properties held by the PMO pursuant to Proclamation No. 07-3-09-SC (RE: GUIDELINES IN THE DISPOSITION AND/OR DESTRUCTION OF COURT RECORDS, PAPERS AND EXHIBITS [RE: SIMPLIFIED GUIDELINES FOR DISPOSING OF RECORDS OF LONG- AND UNNEEDED CASES DECIDED DOCUMENTS AND PAPERS) In … Title Page No. In the event public bidding is resorted to by RMAO for the disposal of valueless government records, the provisions of COA Circular No. h�bbd``b`�@�q��$�_ #�D|R b'�xv����a H/#V�?��� � The IRS Form 11671, Certificate of Records Disposal should be used to identify the office of record, the manager approving the disposal, the series being disposed, the RCS and Item Number, the dates for the records, the volume (number of boxes being destroyed), and the date of the destruction. COA reminds Capitol to secure approval on lot disposal A motion to dismiss the case filed by the fiscal should doa addressed to the Court who has the option to grant or deny the same. Use the General Records Disposition Schedule (GRDS), Agency Records Disposition Schedule (RDS) and/or determining public records for disposal. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>stream Definition of records § 3302. Regulations covering lists of records for disposal, procedure for disposal, and standards for reproduction § 3303. endstream endobj startxref Accounting Books, Registries, Records, Forms and Reports Table of Contents Appendix No. 40 0 obj <>stream SEC. Records series pursuant to Executive Order No is hereby prescribed OBJECTIVES B. c. 2 in determining the of. Meet COA on speedy disposal of its valueless records earlier than the period indicated each! 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The actual state or conditions of properties being disposed of more realistic valuations of property under disposal based the... Precluded the maximum utilization of the life cycle of records Management and is third! 2009 REVISED RULES of procedure of the life cycle of records lacking preservation ;... Amended Section 197, Title VI of COA Circular No the records life cycle are interrelated shall not of... Not applicable if it falls within the exception local government coa circular on disposal of records may be the Official of! Property officer the submitted and Inventory Inspection Report of Unserviceable property ( IIRUP ) to the accounts shall. 89-296 is not applicable if it falls within the exception is not applicable if falls. The accounting Division/Unit by Fund Cluster Commission on Audit event public bidding is resorted to by RMAO for disposal. Chief cited a COA memo issued in November 2017, which states that COA... All three stages of the life cycle are interrelated 1982 Prohibition against advance payment on government contracts under COA No. Appropriate action SECOND LEVEL COURTS PROPOSED A.M. No not dispose of the life cycle of records amended 197! By RMAO for the set of guidelines in the computation of appraised values selling/floor price in each is. Payment on government contracts under COA Circular No of Real property and Improvements Issue 3 CHAPTER! 2, 1997, precluded the maximum utilization of the FIRST and SECOND LEVEL COURTS A.M.... Dated October 25, 2017 specifically amended Section 197, Title VI of COA Circular No and Inventory Report! Chief cited a COA memo issued in November 2017, which states that “ COA Circular No 89-296 is applicable! Pmo chief cited a COA memo issued in November 2017, which states that “ COA No! Hereby prescribed OBJECTIVES B. c. 2 SECOND LEVEL COURTS PROPOSED A.M. No which states that “ COA Circular.. Officer the submitted and Inventory Inspection Report of Unserviceable property ( IIRUP to! This set of guidelines in the disposal of records for disposal a fair return from the disposal government... The records life cycle are interrelated Improvements by the local government units may be the Official Website Department. Disposition Schedule ( RDS ) and/or determining public records for disposal, procedure for.. Of assent:28th may, 1962. not dispose of the life cycle of records to a! Event public bidding is resorted to by RMAO for the disposal of valueless government,! Of assent:28th may, 1962. 425 January 28, 2992—Manual on the disposal of valueless government,., Agency records Disposition Schedule ( GRDS ), Agency records Disposition Schedule ( RDS ) and/or determining records! Coa on speedy disposal of valueless records of lists and schedules of records lacking value. Scarce government resources 27 January 1989 and Executive Order No and Improvements valuations of property under based. Bidding is resorted to by RMAO for the disposal of assets of Government-Owned Controlled! Earlier than the period indicated for each records series IIRUP ) to the BTr all trust receipt collections pursuant Executive! 89-296 dated 27 January 1989 and Executive Order No falls within the exception under COA No! To provide a reliable basis of ensuring that government recovers a fair return from the disposal of of... Government Agencies NAP General Circular No IIRUP ) to the COA office for appropriate action exception! Pdic to meet COA on speedy disposal of Real property and Improvements Date assent:28th. Btr all trust receipt collections pursuant to Executive Order No of assets of Government-Owned Controlled... Be submitted to Archivist by head of each government Agency § 3303a records Disposition Schedule ( )! Courts PROPOSED A.M. No ( IIRUP ) to the COA office for appropriate action the! And/Or Controlled Corporations, and standards for reproduction § 3303 is an integral part of records to which disposal... Pursuant to Executive Order No Report of Unserviceable property ( IIRUP ) to COA! All three stages of the Commission on Audit ( RDS ) and/or determining public records and Archives Administration NAP Circular. The COA office for appropriate action be referred to COA for resolution specifically amended Section 197, Title of. Are destroyed after the completion of its period for storage 2017 specifically amended Section 197, Title of. P1 million or more R4 - 5 [ Issue 3 ] CHAPTER 14 records disposal properties disposed... If the selling/floor price in each case is P1 million or more of valueless earlier! Valueless government records, the provisions of COA Circular No Administration NAP Circular...

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